This webpage is reserved for the State of Arizona employees (non-university) in Maricopa County.

 

 

State of Arizona Telework Program

Office of Travel Reduction Programs

100 N. 15th Avenue, Suite 431

Phoenix, Arizona  85007

(602) 542-7433

 

Meeting With Your Supervisor

The first step is to complete this quick self-assessment to help you determine if teleworking will work for both you and your supervisor. If you believe your answers indicate you’re likely to be a successful teleworker, you can approach your supervisor about the possibility of working from home one day a week or whenever is appropriate. Take your completed self-selection survey with you as justification for your request. If your supervisor agrees that you are a candidate for telework, the two of you can use the State's telework training materials to help you work out a formal written telework agreement.

 

The following resource from Valley Metro provides valuable guidance for employees preparing to meet with their supervisor to propose teleworking.

 

Preparing An Effective Telework Proposal – For Employees

 

If you would like your supervisor to consider you for telework, think about the following topics based on how your supervisor would like to hear them answered. Develop a proposal that includes the elements listed below.

 

A WIIFM Paragraph

Your supervisor will ask “What’s In It For Me?” Be sure to communicate the benefits specific to your company’s bottom line. Will it increase your productivity? Will you be able to share office space with another teleworker? Will the option to telework help you remain an employee of the organization longer? Will your work and life be better balanced, helping you to be a better employee? Address your supervisor’s concerns directly, recognizing there may be objections and approaching each one positively.

 

Schedule

Consider starting slow – one day a week or every two weeks. Determine which day/s of the week you would like to telework. Take a few weeks to track your appointments out of the office, days you tend to have work that could be done from home, etc. Determine the most convenient day for you to be physically “out of the office.”

 

Equipment and Workspace Agreement

Will you provide your own equipment at home? Will you dedicate a room or space apart from the rest of your home as an official workspace? Who will pay for your internet connection and software? Do you have an ergonomic chair and proper desk? What will it take to guarantee the security of confidential information?

 

Availability

Out of sight often means out of mind. How do you propose to be accessible to your supervisor and co-workers during work hours? Can you be reached via cell or other phone? Will you use email? How often will you be in contact with the office?

 

Connectivity

How will you be connected to the office? Will you share files between your home computer and your office? Do you have access to your company’s computer network from home? If not, can you get it? Will you transfer files via email or other method?

 

Work Description

Clearly define for your supervisor the work you expect to be able to do at home. Will you save specific projects–those that make the most sense—for work from your home office? Do you have projects that require concentration for long periods of time? How will you keep yourself busy and productive at home?

 

Dependent Care

If you have children, most telework experts advise against using telework as a substitute for any type of dependent care. Let your employer know what care arrangements you will have on your telework days, and/or rules if school age children return home while you are working.

 

Reporting

Explain how you propose to be accountable for the work done on your telework day. Offer to create a log outlining tasks you expect to complete on your telework day. During your telework day, record the activities you were able to complete and other tasks you did during the day.

 

Source: Valley Metro – Preparing an Effective Telework Proposal – for Employees (6/2012)

 

 

 

 

http://www.valleymetro.org/telework

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